GENERAL INFORMATION

USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANT’S BANK ACCOUNTS.

1. SOLICITATION NO.: 72061524R10061
2. ISSUANCE DATE: August 16, 2024
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: September 01, 2024 (4:30 PM East Africa Time).
4. POINT OF CONTACT: USAID Kenya and East Africa Human Resources, e-mail at [email protected]
5. POSITION TITLE: Chauffeur (Mission Director)
6. MARKET VALUE: Ksh 1.311,110.00 to Ksh 2,320,664.00 per year, equivalent to FSN-04 grade level in  accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa.  The salary range provided is inclusive of all allowances and annual bonus.  All applicable taxes will be deducted from the stated gross market rate. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: Five (5) years estimated to start o/a March 02, 2025. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance.
8. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: Open to qualified Cooperating Country National (CCN) (an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country). Employees presently on probation are ineligible to apply.
10. SECURITY LEVEL REQUIRED: Security certification issued by the US Embassy RSO.

STATEMENT OF DUTIES:

General Statement of Purpose of the Contract

USAID places particular importance on the Chauffeur function in general, and the Chauffeur to the USAID Mission Director (MD) function in particular. In addition to possessing excellent defensive driving skills, the Chauffeurs (MD) must exercise good judgment in the daily performance of their duties and have a thorough knowledge of road systems, not only in capital cities but also in other destination points in the host country (and occasionally in neighboring countries as well). Chauffeurs (MD) must know the boundaries of various “go” and “no-go” areas of the capital city and the countryside. Chauffeurs (MD) must exercise sound judgment in selecting appropriate routes from point A to point B, taking into consideration unrest or other unusual circumstances, and traffic patterns at various times of day. Chauffeurs (MD) must practice patience, self-control and be able to defuse potentially dangerous situations to protect their passengers.

The Job Holder is assigned as the principal Chauffeur to the USAID Mission Director. As such, the Job Holder is responsible for driving Mission vehicles to transport the Mission Director to and from work, and to a wide variety of official and unofficial meetings, functions, and/or events. The Chauffeur (MD) also picks up and delivers invitations, papers, diplomatic notes, and other items/materials for and on behalf of the Mission Director. In many capital cities the Mission Director requires extra security, and the front line of this extra support is from the Chauffeur (MD). When not engaged in work directly for the Mission Director, the Job Holder participates in transporting USDH, USPSC, TCNPSC, and CCNPSC Mission employees and official visitors in the conduct of official business; transporting expendable and non-expendable supplies, equipment, and furnishings; and, as needed on special occasions (i.e., VIP visits, 4th of July parties at the Ambassador’s residence, etc.) providing back-up assistance to the Embassy Motor Pool.

In the performance of these duties, the Chauffeur (MD) relies heavily on interpersonal skills, knowledge of procedures associated with the specific tasks assigned, and relationships developed in various Ministries, NGO/PVO organizations, private-sector firms, and/or government agencies.

Statement of Duties to be Performed.

Chauffeur (MD) duties – 70%

The Chauffeur (MD) operates a passenger, non-passenger motor vehicle and/or armored vehicle to transport the Mission Director and other authorized USAID personnel, official visitors, and official documents to other agencies and diplomatic missions within the host country. This could include providing service after hours and on the weekends and public holidays. In execution of these duties the Job Holder:

• Assists the Mission Director or designee in planning logistics for field trips, researching destination points, and collecting and sharing pertinent information, such as the description of the site, projected travel time, road conditions, etc. with appropriate Mission and security personnel.
• Suggests an appropriate vehicle, ensuring adequate planning and safety considerations have been factored into trip schedules, and coordinates with the RSO as required. The Chauffeur (MD) exercises sound judgment in selecting routes to ensure passenger safety.
• Operates the vehicle in accordance with local laws, USAID regulation and the Mission Director or designee’s instructions and follows driving regulations and safety rules to avoid traffic accidents.
• Drives/operates, in addition to the above, other Mission vehicles, such as pickup trucks or lift vans, to transport Household Effects (HHE), Unaccompanied Baggage (UAB), and other official cargo.

The Job Holder assumes primary responsibility for the assigned vehicle, ensuring the vehicle is clean and properly maintained in order to provide safe transportation services. The Job Holder:

• Maintains the assigned vehicle in a clean and serviceable condition, undertaking car - washes and valets as needed or directed.
• Performs minor maintenance, such as checking air pressure in tires, verifying motor oil level, and making sure that the radiator is sufficiently filled with water each morning.
• Coordinates with the Motor Pool, Executive Office, and the Embassy to ensure that preventive maintenance is performed on a regular basis; and reports malfunctions immediately, along with other problems that may arise in the performance of assigned functions.

The Chauffeur (MD) is expected to maintain a high level of security awareness at all times, in order to ensure that USG property is protected and that the Mission Director and/or other passengers are not endangered. The Job Holder:

• Checks the underside of the vehicle and under the hood/bonnet before starting the engine, when the vehicle has been left unattended.
• Ensures passenger safety and comfort while enforcing “no smoking”, seat belt and all other Department of State and Mission regulations for safe vehicle operation.

Administrative duties – 30%

The Chauffeur (MD) maintains daily trip logs of vehicle usage and assists in the preparation of vehicle reports and inventories. The Job Holder ensures that all passengers complete and sign the logs before leaving the vehicle and completes the driver’s daily and weekly preventive maintenance and checklist before operating the vehicle, annotating conditions and findings accurately.

The Job Holder reports vehicular accidents immediately, in accordance with Mission procedures; completes all required paperwork to document accidents; and ensures that Police and the Insurance Company have all information required to complete their investigations/reports.

The Chauffeur (MD) files all documentation related to usage and maintenance of the vehicle, including travel verification logs, maintenance logs, inspection sheets, etc. and ensures all paperwork is complete, well-organized, and accurate. The Chauffeur (MD) is responsible for the timely submission of these documents (in English), and provides additional detailed written information, when requested. The Job Holder also provides basic administrative tasks such as answering the phone, arranging Motor Pool transportation, updating contact lists, submitting maintenance/service requests, making copies, and requesting non-expendable supplies.

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Prior Work Experience

A minimum three years of professional driving experience is required. At least one year of driving experience should have been with a government or an international organization.

Supervisory Relationship

The Chauffeur (MD) works under the specific direction of the Mission Director or designee. The Job Holder works in accordance with instructions and schedules provided by the Mission Director, Deputy Mission Director/s, and/or the Mission Director’s Administrative Assistant. The Executive Officer or designee provides both technical and administrative direction to assure conformance with USAID MOs and other Mission policy.

Supervisory Controls

The supervision of other USAID staff is not contemplated.

Physical Demands

The work requested does not involve undue physical demands.

EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far. 

Job Knowledge (60 Points)

The Chauffeur (MD) must be familiar with local traffic laws and area traffic patterns, location of project sites, and locations of major buildings, organizations, diplomatic missions, and government offices, as well as the shortest and safest routes to destinations. The Job Holder must have a basic knowledge of vehicle maintenance on a preventative level. Basic computer literacy is required, this would include knowledge of word-processing and other computer programs (MS Word, Excel, email usage). Basic knowledge of protocol as it applies to driving duties is required. The Job Holder should have the ability to read road maps in order to find safe and expeditious alternate routes should the need arise.

Skills and abilities (40 Points)

The Chauffeur (MD) is required to have a minimum of a standard local driver's license with the required professional driving permit or host country equivalent. In addition, the Job Holder should hold the appropriate driver’s license relevant to the vehicles operated i.e., truck. The ability to exercise sound judgment in selecting the most appropriate routes at any given time is required. The ability to complete incident reports accurately is required. Excellent defensive driving skills are required, as are strong interpersonal skills. The ability to deal tactfully with passengers and with other drivers in order to defuse and resolve difficult and potentially volatile situations that may arise during travel is required. Patience and persistence in interacting with working-level employees of governmental and non-governmental ministries/offices to obtain documents is essential.

Total possible points: 100

SUBMITTING AN OFFER
Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application at www.myjobsinkenya.com

Step 3: Internal Offerors/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload them to MyJobsInKenya.

OR

External Offerors/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents and upload them to MyJobsInKenya.

Note to Applicants:
1.Offers must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com.
2.Submissions will only be accepted through www.myjobsinkenya.com. Late and incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position.
3.All Applicants must provide at least three professional references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

LIST OF REQUIRED FORMS PRIOR TO AWARD
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.

BENEFITS AND ALLOWANCES
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).

TAXES
CCNPSCs are required to pay PAYE and statutory deductions. All applicable taxes will be deducted from the stated gross market rate.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN PSC awards are available at these sources:

1.USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2.Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award.

LINE ITEMS
ITEM NO (A) - 0001
SUPPLIES/SERVICES (DESCRIPTION) (B) - Compensation, Fringe Benefits and Other Direct Costs (ODCs)
- Award Type: Cost
- Product Service Code: [ R497]
- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]
QUANTITY (C) - 1
UNIT (D) - LOT
UNIT PRICE (E) - $ TBD
AMOUNT (F) - $_TBD at Award after negotiations with Contractor_

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman: The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:
https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: [email protected].

6. FAR Provisions Incorporated by Reference
52.204-27 - PROHIBITION ON A BYTEDANCE COVERED APPLICATION - JUN 2023