Our client, a professional governing body in Kenya, wishes to recruit a highly competent, passionate, dedicated and results-oriented professional to fill the position of Registration & Licensing Officer.

The Registration & Licensing Officer is responsible for supporting the registration, licensure, retention, internship, verification, certification, and private practice licensing functions of the Council. The officer ensures efficient processing of applications, maintenance of professional registers and records, verification of credentials, compliance with statutory requirements, and provision of quality customer service to nurses, midwives, healthcare institutions, training institutions, and other stakeholders.

The role contributes to safeguarding professional standards and ensuring that only qualified and duly licensed nurses and midwives are authorized to practice in Kenya.

Duties and responsibilities shall entail:

1. Registration and Initial Licensure

• Process applications for registration and initial licensure of nurses and midwives.
• Verify applicant qualifications, examination results, internship completion records, and supporting documents.
• Maintain accurate registration records and professional registers.
• Facilitate issuance, replacement, and reprinting of registration certificates.
• Support certificate production, validation, and issuance processes.
• Provide guidance to applicants on registration requirements and procedures.

2. Retention and Practice Licensing

• Process applications for annual renewal of practicing licenses.
• Verify Continuing Professional Development (CPD) compliance requirements.
• Review retention applications and supporting documentation.
• Update retention and licensing records within the Council systems.
• Support retention audits and compliance monitoring activities.

3. Verification, Certification and Special Records

• Process applications for verification of registration and licensure status.
• Facilitate verification requests for emigration, employment, education, and regulatory purposes.
• Prepare certification documents and professional standing reports.
• Maintain verification tracking records and correspondence.
• Process applications for entry into special registers and specialized nursing records.

4. Internship Coordination

• Support placement and administration of internship programs.
• Verify eligibility of interns and internship documentation.
• Facilitate issuance of internship permits and logbooks.
• Maintain internship databases and records.
• Support monitoring, assessment, and evaluation of internship programs.
• Participate in internship center inspections, accreditation, and compliance audits.

5. Nurses Trained Outside Kenya (NTOK)

• Verify applications submitted by nurses trained outside Kenya.
• Validate qualifications and supporting documents against Council requirements.
• Facilitate competency assessment and licensing examination processes.
• Maintain NTOK records and databases.
• Support monitoring and evaluation of clinical placement programmes.

6. Private Practice Licensing

• Process applications for private practice licenses and renewals.
• Verify compliance with regulatory and licensing requirements.
• Maintain private practice registers and records.
• Support inspections and audits of private nursing and midwifery practices.

7. Records Management and Customer Service

• Maintain accurate registration, licensure, internship, and verification records.
• Ensure confidentiality, integrity, and security of professional records.
• Respond to stakeholder inquiries and correspondence promptly.
• Provide customer support to nurses, midwives, institutions, and the public.
• Support implementation of digital registration and licensing services.

8. Quality Management, Compliance and Reporting

• Participate in implementation of quality management systems and ISO requirements.
• Support departmental risk management activities.
• Maintain departmental records and reports.
• Prepare periodic operational reports and statistics.
• Participate in departmental planning, budgeting, and performance management activities.

9. Cross-Functional Responsibilities

• Participate in accreditation, inspections, and compliance audits.
• Support examination-related activities as assigned.
• Participate in stakeholder engagement activities and professional forums.
• Perform any other duties assigned by the supervisor.

• Minimum three (3) years relevant work experience in nursing regulation, registration, licensing, internship coordination, clinical practice, health administration, or a related field.
• Proficiency in computer applications.
• Demonstrated integrity and professional competence.
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya.

Required

• Registration and licensing processes.
• Records and information management.
• Data management and reporting.
• Regulatory compliance.
• Customer service management.
• ICT proficiency.
• Document verification and evaluation.
• Quality management systems.
• Research and analytical skills.
• Risk awareness and compliance monitoring.

Added Advantage

• Training in records management, customer service, quality management systems, regulatory affairs, or public administration.
• Knowledge of health professional regulation and licensing processes.
• Experience working with digital registration and licensing systems.

Behavioral Competencies

• Integrity and professionalism.
• Communication skills.
• Interpersonal skills.
• Customer focus.
• Teamwork.
• Attention to detail.
• Problem-solving skills.
• Time management.
• Resilience and patience.
• Ability to work under pressure.

HOW TO APPLY

Interested and qualified candidates are invited to submit their applications exclusively through the My Jobs in Kenya recruitment portal by visiting www.myjobsinkenya.com and following the application instructions for the respective position.

Applications submitted through email, hand delivery, postal mail, or any other means shall not be considered.

Applications must be received on or before the advertised closing date and time.

Only shortlisted candidates will be contacted.

Applicants experiencing challenges with the application process may contact 0710 886 588 for assistance.

EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION

The Council and My Jobs In Kenya are an Equal Opportunity Employer committed to the principles of fairness, merit, inclusivity, diversity, and equal access to employment opportunities.

In accordance with the Constitution of Kenya, 2010, the Public Service (Values and Principles) Act, and applicable Government policies, women, youth, persons living with disabilities (PWDs), marginalized and minority communities, and individuals from underrepresented groups who meet the specified requirements are strongly encouraged to apply.

The Council is committed to maintaining a diverse workforce that reflects the people of Kenya while promoting equity, integrity, professionalism, and excellence in public service.

CHAPTER SIX OF THE CONSTITUTION

Successful candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya, 2010 by submitting valid clearance certificates from the following institutions before appointment:

• Kenya Revenue Authority (KRA)
• Ethics and Anti-Corruption Commission (EACC)
• Directorate of Criminal Investigations (DCI) – Certificate of Good Conduct
• Higher Education Loans Board (HELB)
• A Credit Reference Bureau (CRB) licensed by the Central Bank of Kenya

IMPORTANT NOTICE

• Canvassing in any form shall lead to automatic disqualification.
• Any form of lobbying or undue influence during the recruitment process is prohibited.
• Providing false, misleading, or inaccurate information at any stage of the recruitment process shall result in automatic disqualification and may lead to further legal or administrative action.
• The Council reserves the right not to make any appointment following this advertisement without assigning any reason.

DATA PRIVACY NOTICE

By submitting an application through the My Jobs in Kenya recruitment portal, applicants consent to the collection, processing, and use of their personal information solely for purposes of this recruitment exercise and in accordance with the Data Protection Act, 2019. Personal information will be handled confidentially and will only be shared where required by law or for purposes directly related to the recruitment process.