Responsible for the day to day and general administration of the Scheme by supporting the operations and all relevant activities such as administration of pension benefits (calculations, updating contributions, corresponding with the service providers’ etc.) for the defined benefits (DB), defined contribution (DC) and for the post medical retirement.

1. Participate in the general administration of the DB and DC Scheme to ensure smooth running and in accordance with the Trust Deed and Rules;
2. Maintain all post medical retirement records and facilitate efficient member access to the benefits;
3. Maintain all pension records, including information on employer and employee contributions;
4. Certify all entries, exits, increases and decreases in the payroll;
5. Certify all vouchers pertaining the benefits of retiring officers and those already in the pension payroll;
6. Check and certify all calculations pertaining to computation of pension for lump-sum and monthly pension for the Scheme;
7. Check and certify all calculations of retiring officers in Scheme;
8. Check and certify all calculations of dependant’s pension in the Scheme;
9. Confirm the reconciliation of the monthly pension payroll and run the monthly pension Payroll module;
10. Reconcile and upload the NHIF monthly contributions into the NHIF Portal;
11. Process benefits to retiring pension Scheme members;
12. Process benefits to the beneficiaries of a deceased pension Scheme member;
13. Provide pension information and advice to members and dependants with regard to the rules and regulations of KPAPS;
14. Ensure compliance with statutory requirements in respect to member benefits and information;
15. Reconcile Pension records in liaison with other department;
16. Reconcile contributions and membership data and filing and archiving;
17. Arrange for Scheme Members’ Annual General Meetings (AGM)
18. Participate in the receiving of contributions and mobilizes them for investment according to the Retirement Benefit Authority and Income Tax requirements;
19. Support the Manager in establishing and maintaining an efficient system of internal controls for income and expenditure of the Scheme;
20. Keep track of the dates and ensure benefits are paid to members in a timely manner;
21. Ensure payments of benefits are done in accordance with Trust Deed rules and regulations and further ensures that the payment made to eligible members is computed correctly; and
22. Perform any other duties as may be assigned

Must have a minimum of six (6) years’ experience in retirement benefits Scheme administration

• Must be computer literate and familiar with MS office suites
• Must be computer proficient and in use of accounting systems
• Must have impeccable planning and budgeting skills.
• Must have a good understanding of Finance and relevant regulations on Pension Schemes
• Must have leadership and supervisory skills.
• Must have good communication skills.
• Must possess sound interpersonal and team-building skills.
• Must be able to work under pressure.
• Must have proven problem-solving skills and knowledge on conflict management.
• Must have excellent negotiation skills

All candidates must ensure that their CVs contain working telephone numbers and email addresses, your current/previous and expected salary, and a list of at least three (3) referees with their current contacts; and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya.