Our client, a professional governing body in Kenya, wishes to recruit a highly competent, passionate, dedicated and results-oriented professional to fill the position of Office Assistant.

The Office Assistant is responsible for providing administrative, clerical, logistical, and office support services to facilitate efficient organizational operations. The role supports records management, document movement, customer service, office maintenance, and logistical coordination while ensuring smooth day-to-day office functioning.

Duties and responsibilities shall entail:

1. Administrative Support

• Assist in filing, photocopying, scanning, and document management.
• Deliver and collect official documents and correspondence.
• Support records management and archiving activities.
• Assist departments with administrative and clerical tasks.

2. Office Operations

• Prepare meeting rooms and training venues.
• Arrange office furniture and equipment as required.
• Assist in office inventory management.
• Support maintenance of office facilities and equipment.
• Monitor and report office supply requirements.

3. Customer Service

• Receive and direct visitors appropriately.
• Provide basic information and guidance to stakeholders.
• Support front office operations and customer service activities.
• Maintain orderly and professional reception and waiting areas.

4. Logistics Support

• Assist in organizing meetings, workshops, and conferences.
• Support transportation and logistical arrangements.
• Receive, store, and distribute office supplies and materials.
• Assist in event preparation and implementation.

5. Compliance and Reporting

• Maintain records of completed assignments.
• Observe confidentiality and organizational policies.
• Support implementation of workplace safety measures.
• Prepare routine administrative reports.
• Perform any other duties assigned by the supervisor.

• At least two years’ experience in office Support

Required

• Filing and Records Management.
• Office Administration.
• Customer Service.
• Communication Skills.
• Basic ICT Skills.

Added Advantage

• Time Management.
• Document Handling.

Behavioral Competencies

• Integrity.
• Teamwork.
• Reliability.
• Accountability.
• Professionalism.
• Customer Focus.
• Attention to Detail.
• Adaptability.

HOW TO APPLY

Interested and qualified candidates are invited to submit their applications exclusively through the My Jobs in Kenya recruitment portal by visiting www.myjobsinkenya.com and following the application instructions for the respective position.

Applications submitted through email, hand delivery, postal mail, or any other means shall not be considered.

Applications must be received on or before the advertised closing date and time.

Only shortlisted candidates will be contacted.

Applicants experiencing challenges with the application process may contact 0710 886 588 for assistance.

EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION

The Council and My Jobs In Kenya are an Equal Opportunity Employer committed to the principles of fairness, merit, inclusivity, diversity, and equal access to employment opportunities.

In accordance with the Constitution of Kenya, 2010, the Public Service (Values and Principles) Act, and applicable Government policies, women, youth, persons living with disabilities (PWDs), marginalized and minority communities, and individuals from underrepresented groups who meet the specified requirements are strongly encouraged to apply.

The Council is committed to maintaining a diverse workforce that reflects the people of Kenya while promoting equity, integrity, professionalism, and excellence in public service.

CHAPTER SIX OF THE CONSTITUTION

Successful candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya, 2010 by submitting valid clearance certificates from the following institutions before appointment:

• Kenya Revenue Authority (KRA)
• Ethics and Anti-Corruption Commission (EACC)
• Directorate of Criminal Investigations (DCI) – Certificate of Good Conduct
• Higher Education Loans Board (HELB)
• A Credit Reference Bureau (CRB) licensed by the Central Bank of Kenya

IMPORTANT NOTICE

• Canvassing in any form shall lead to automatic disqualification.
• Any form of lobbying or undue influence during the recruitment process is prohibited.
• Providing false, misleading, or inaccurate information at any stage of the recruitment process shall result in automatic disqualification and may lead to further legal or administrative action.
• The Council reserves the right not to make any appointment following this advertisement without assigning any reason.

DATA PRIVACY NOTICE

By submitting an application through the My Jobs in Kenya recruitment portal, applicants consent to the collection, processing, and use of their personal information solely for purposes of this recruitment exercise and in accordance with the Data Protection Act, 2019. Personal information will be handled confidentially and will only be shared where required by law or for purposes directly related to the recruitment process.