POSITION TITLE:    Office Administrator and Credit Assistant Officer

REPORTS TO: Finance and Administration Manager

POSITION PURPOSE:

The role is to offer Office Admin support from a receptionist and office admin perspective. You will also be required to use your accounting experience and qualification to do daily sales reconciliation and follow-up of debtors while adhering to accounting procedures, policies and control systems.

SPECIFIC DUTIES and RESPONSIBILITIES:

• Payment allocations in the system
• Credit customers account reconciliations
• Sending customers statements weekly and monthly
• Office support on payment follow-up
• Generating weekly reports on payments
• Updating credit and cash customers’ data base
• Ensuring proper filling of invoice, remittances and customer account statements
• Sales reconciliation
• General handling of customer service (telephone reception)
• Raising cheque payment vouchers
• Writing cheques
• Any other duty as allocated by the supervisor

• Two years’ experience in a busy office
• Knowledge of accounting procedures and practices
• Ability to work under minimum supervision
• Good report writing and communication skills
• Great Customer service and office Etiquette skills
• A team player
• Ability to collect debts, establish and maintain good customer relations

KEY COMPETENCIES

• Independent thinker with good planning and organizing abilities
• Good analytical skills and keen on details
• Self-motivated and able to prioritize multiple tasks in a fast-paced environment with the flexibility to work extended hours when required
• Able to uphold high ethical and professional standards
• Able to maintain the highest levels of confidentiality
• Integrity, with a commitment to service

Applications should be submitted by 25th April.