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Global Procurement & Logistics Specialist

Voluntary Service Overseas (VSO) Various VSO countries in Africa, Various Countries

Summary

To provide specialist procurement expertise and guidance to the global organization and develop and implement best practice procurement processes. Leading the design and delivery of frequent Country Office visits to deliver training to meet organisational objectives and compliance requirements.

Description

Responsibilities:

  • Work together with the Global Procurement team to ensure the policy is up-to-date and support the adoption across the organisation.
  • Work with Country Offices to proactively drive and maintain awareness and adoption of procurement processes across the organisation, promoting best practice and commercial thinking
  • Conduct at least 6 visits a year minimum and carry out training and workshops on the following: Procurement: Procurement planning, preferred suppliers, contract register, procurement fraud & tendering. Logistics: Fleet, - Stock management (assets). This will involve meeting with each department to ensure they are trained in procurement. Also ensuring that the Country Office has a procurement policy and induction in place. This includes preparing the pre-visit agenda and training
  • Prepare post-visit report including an action plan, highlighted risks and recommendations.
  • Documentation & filing: Ensure that in all cases where procurement is supported, that the final procurement files are complete. This involves checking what Country Office file away and ensure it is complete.
  • Help create new guidance, templates etc. to support the organisation
  • Respond to procurement and logistics queries and support and guide on procurement (specifically tenders and complex procurement) whilst escalating to Head of Global Procurement if required
  • Help support any Global Procurement training.
  • Discuss capability issues and skills needed in Country Office with Global Procurement team
  • Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
  • Help cover for other members of the Global Procurement team and in rare cases the global organisation
  • Discuss capability issues and skills needed in Country Office with Global Procurement team.
  • Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
  • Help cover for other members of the Global Procurement team and in rare cases the global organisation.

 

Essential:

  • Willingness to travel frequently

Education
Procurement Qualification

  • Formally recognized procurement qualification (MCIPS or equivalent experience).
  • Good working knowledge of donors.
  • Deep technical knowledge of procurement processes, procedures (including tendering).

 

More Details on Experience

  • Experience of developing and delivering procurement training.
  • Experience of end to end project management including topics such as budgeting and risk management.
  • Strong experience of working in a dedicated procurement function.
  • Experience of effectively working with people remotely in a multi-location environment.
  • Experience of negotiating contracts and contract management and developing, implementing and monitoring SLAs and KPIs.

More Details on Skills

  • Excellent English skills (both oral and written)
  • Ability to effectively influence and negotiate with stakeholders.
  • Excellent leadership, communication and negotiating skills.
  • Ability to work effectively with minimal supervision.
  • Knowledge of Finance and managing budgets.
  • Confident and clear oral and written communication skills.

Terms And Conditions

Click on the link to apply for the position //www.aplitrak.com/?adid=ZW56aW9rYS40OTg1My4xMDY2OUB2c28uYXBsaXRyYWsuY29t

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