Our client Apex Porter Novelli (APN), is looking to hire an Executive Assistant. The Executive Assistant is responsible for providing high-level administrative and strategic business support to the Managing Director’s office to support the company’s operational and growth plans. The role also serves as a dedicated Special Projects Manager, overseeing and coordinating the execution of key strategic initiatives tied to the APN ambition. This involves proactive coordination across teams, tracking of progress, and delivering timely updates. The role demands a highly organized and detail-oriented professional capable of operating with ownership and self-drive to support the business and organizational goals of the company, executive administrative functions and project deliverables.

• Strategic Initiative Stewardship – Drive and track execution of key organizational initiatives, ensuring deliverables are achieved on time and aligned with business priorities.
• Project Management – Develop, manage, and continuously update critical path timelines, workplans, and action trackers to ensure disciplined execution across projects.
• Project Tracking & Accountability – Monitor progress against milestones, proactively follow up with initiative owners, and ensure accountability for timelines and outputs.
• Problem Solving – Identify bottlenecks and risks early, propose practical solutions, and escalate issues where necessary to maintain momentum.
• Executive Support & Coordination – Provide structured support to the Managing Director through prioritization of tasks, coordination of key engagements, preparation of briefs, and tracking of decisions and action points to ensure effective execution.
• Information & Workflow Management – Maintain organized systems and documentation that enable efficient tracking, reporting, and execution of business priorities.

• An individual with 4 - 5 years of experience in managing executive functions
• Team player and able to fit in a professional services firm.
• An individual with growth mind-set.

• Strong verbal and written communication skills
• Self-driven and motivated and able to work under minimum supervision
• Strong aptitude, a commercial mind and intellectual ability to grasp concepts and information in the communication field.
• Strong in building and nurturing relationships and effective in execution and follow through.
• Strong work ethic and ability to work independently.
• Excellent interpersonal skills with the ability to build long term, high quality, trusted relationships.
• Plans, organizes and prioritizes work to be able to set and meet stretching targets and strict deadlines.