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Executive Assistant

Ashut Engineers Ltd Nairobi

Summary

Title:Executive Assistant 

Department: Sales and Marketing.

Direct report:Director

Supervises:None

Job Purpose:

The Incumbent will act as the point of contact among executives, employees, clients and other external partners.

Description

Primary Responsibilities

  • Driving key business projects for directors.
  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments and making changes to appointments.
  • Overseeing administration policies within an organisation and within the office, recommending changes as appreciate
  • Track Projects and sub grantee expenditures against approved budgets.
  • Liasing with service providers to ensure that all operations and projects run smoothly within stipulated timelines and approved budgets.
  • In liaison with the Human Resources department assist in administrative issues such as trainings and recruitment.
  • Prepare management reports. presentations and advise management on budget utilization.
  • Develop and utilize historical information provide retrieval of information record meeting discussions and provide minutes.
  • Data analysis: proficient in access, Ms word, excel, outlook. Perform filtering and sorting of Data, V-lookup and other functions
  • Coordination of finances assisting with budget preparations
  • Meet with special interest groups or individuals on behalf of executives.
  • Prepare Executive responses routine memos, letters or correspondence
  • Delegate tasks and responsibilities to other staff members when appropriate.
  • Prepare and develop a records management system: maintain and recommend changes to records system when appropriate.
  • Connect with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention
  • Undertake any other relevant duties as directed by management from time to time.

Self-Management

  • Support, comply and ensure complicity with Health & Safety regulations, the Company Handbook, Quality and Environmental standards, and all other Company policies and procedures.
  • Support encourage and develop team and take ownership for team cohesion
  • Proactively contribute to creating a good team atmosphere
  • Makes useful links to arrive at insightful plans and solutions
  • Embraces personal challenge.
  • Confident, rounded thinking
  • Is resilient, optimistic and open to change
  • Has an Adult: Adult, collaborative approach to others
  • A self-starter, motivated and able to positively motivate others
  • Focused and target driven with a positive, can-do attitude

Education
•bachelor’s Degree Or Diploma In Business Related Course.

Bachelor’s Degree or Diploma in Business related Course.

More Details on Experience

 

  • Minimum 4 years’ experience as Executive Personal Assistant.
  • Previous work experience in Manufacturing and preferably Engineers Industry is an added advantage.
  • Working in an ISO certified organization will be an added advantage.
  • Computer Knowledge is a requirement.

More Details on Skills

  • Excellent leadership and man management skills
  • Excellent interpersonal skills
  • Excellent written, verbal and presentation skills
  • Excellent organizational and follow-up skills
  • Competent in problem solving, team building, planning and decision making
  • Commercially aware

Terms And Conditions

Applications should be submitted by 5th December 2021