Reports to: Finance Manager

Department: Finance & Admin

Key contacts Internal & External: 

• General Manager
• Other HODs
• Members
• Staff

Overall Purpose:

The primary responsibility of this position will be stock controls at Limuru Country Club under the supervision of the Finance Manager. The Cost Controller shall be responsible for doing all stock control duties in the establishment. This position holder must assure integrity of all stock transactions entered into by the LCC and look out for the interests of the organization.

Key Measures of Performance

The performance of this role holder will be assessed based on the achievements made on:

• Inventory and stock control
• Cost management and control
• Financial reporting
• Operational efficiency
• Enforcement of the procurement policy.

Inventory and Stock Control

• Preparing daily stock take schedules, conducting stock take daily in the Bar and Kitchen
• Preparing weekly stock take schedules and conducting weekly stock take in all other operation areas
• Ensuring physical counts of all stock is done correctly, recording variances and investigating the variances
• Preparing daily reports to the Chef, F&B Manager and Finance Manager for further action/investigations.
• Ensure that all stock records in the systems are accurate and up to date daily.
• Ensure that the prices entered in the system are correct and updated when necessary
• Be responsible for all Food and Beverage stock takes in all outlets with the relevant Heads of Department and provide closing stock figures.
• Provide Monthly reports on actual vs. expected stock and an explanation of all variances by 5th of the following month.
• Ensure daily outlet stock takes in bars and give the required information to the Food & Beverage Manager
• Ensure that stock record systems are accurate and up to date
• Maintain the material requisition and ensure that no material is issued from the store without requisition or approval from the respective departmental head

Cost Management and Control

• Maintain the Food and Beverage control system as well as other cost centers
• Advise all concerned and raise alarms when expenses and costs are high and not in line with revenues generated.

Financial reporting

• Ensuring timely preparation of F&B cost and revenue reports and following up on shortages and recoveries
• Maintain an up-to-date list of all costs/ prices, ensure that all the costs/prices measure and advice on variations.
• Monthly compilation of F&B popularity index and covers reporting
• Produce an accurate Food Cost summary on daily and monthly basis and share it with the immediate supervisor, Executive Chef and the General Manager.
• Produce an accurate Beverage Cost summary daily and monthly basis and share it with the immediate supervisor, Executive Chef and the General Manager.

Operational Efficiency

• Ensure that all bar shortages are recovered promptly and have a daily and month to date summary
• Prepare and maintain a list of slow moving and nearing expiry date goods and bring them to the attention of the Finance Manager, Food and Beverage Manager & Executive Chef.
• Approve all inter- departmental and functions transfers of items on daily basis
• Ensure a smooth working relationship with other departments, avoiding antagonism in sensitive areas
• Ensure that the prices entered in programmed points of sale computers are correct and updated when necessary
• Ensure that all menus/ functions are costed and portioned accurately with the help of the Executive Chef
• Ensure the availability of a list of product specifications for suppliers from the Executive Chef and F&B Manager and ensure such a list regularly updated.
• Ensure that all Food and Beverage orders including banqueting and events orders are billed accurately and in a timely manner.
• Ensure that the Club maintains the budgeted operating margin for both Food and Beverage at any given time.
• Ensure that all menu items are costed correctly and input in the Property Management System
• Monitor daily wastage and breakages in all departments and set a minimum level for the same monthly and ensure that they are countersigned by the relevant supervisors.
• Check and verify voids, discounts, happy hour discounts, complimentary sales, staff meals and any other non-routine transaction, keep records of the same and ensure that they are countersigned daily by the relevant supervisors.
• Continuous study of the weaknesses in F&B control system implemented at the Club and provide suggestions for improvements.
• Protect member data in your custody and maintain data privacy the security of information in the department
• Ensure that all POS end of day routines is conducted as currently stipulated as they may change from time to time.

Adherence to the club procurement policy

• Ensure adherence to the Club Procurement Policy
• Any other duties that may be assigned to you by your supervisor or management

• At least three (3) years’ experience in financial accounting in a busy and reputable institution, preferably in hospitality industry

• Proficient in Microsoft Office especially Ms excel or any other spreadsheets
• Computer literate with special skills on POS software and ERP
• Experience with computerized accounting
• Strong organizational skills
• Excellent oral and written communication skills
• Self-driven and result oriented
• Leadership and staff management skills
• Strong analytical and decision-making skills

Personal Traits Required

• Integrity and Confidentiality
• Pleasant outgoing personality
• Team Player
• Passionate

We believe that diversity and inclusion are crucial for fostering innovation and creating a thriving work environment. We are committed to providing equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by applicable laws.