The assistant manager – facility and administration will oversee facilities management, transport arrangement, international travel arrangement including working work permits and visa processing, administration activities and occupational health and safety.  In addition, the incumbent will be responsible for ensuring implementation of administration process and procedure including Occupational Health and Safety compliance and risk management.

The Assistant Manager – Facility and Administration plays a pivotal role in overseeing the seamless functioning of facilities management, transport arrangements, international travel logistics, and administration activities within the organization. This individual ensures compliance with occupational health and safety regulations, implements administrative processes and procedures, and manages risks effectively.

Key Responsibilities:

1. Manage facilities management operations, including maintenance, security, and cleanliness to ensure a conducive work environment.
2. Coordinate transport arrangements for employees and visitors, optimizing efficiency and cost-effectiveness.
3. Facilitate international travel arrangements, including visa processing and work permit acquisition, ensuring compliance with relevant regulations.
4. Oversee administrative tasks such as documentation, record-keeping, and supply management to support organizational operations.
5. Ensure adherence to Occupational Health and Safety (OHS) compliance standards across all facilities and activities.
6. Implement and maintain administrative processes and procedures to enhance operational efficiency.
7. Conduct risk assessments and develop strategies to mitigate potential risks related to facilities and administration.
8. Collaborate with relevant stakeholders to address facility-related issues and implement improvements.
9. Provide guidance and support to staff regarding administrative policies and procedures.
10. Uphold a high level of integrity and professionalism in all interactions and activities.

Minimum of 5 years’ experience in a similar role

• Excellent communication and interpersonal skills, with the ability to effectively interact with diverse stakeholders.
• Proficiency in MS Word, Excel, and PowerPoint for documentation and reporting purposes.
• Ability to work independently with minimum supervision while adhering to deadlines and priorities.
• Strong work ethics with a proactive approach to problem-solving.
• High level of integrity and commitment to upholding ethical standards in all aspects of work.

Only candidates who meet the above requirement should submit their updated resume and cover letter via email to [email protected].

The email Subject Heading should clearly indicate the position for which one is applying.

Closing Date:  Friday, 10th May 2024.

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