GENERAL INFORMATION

USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANT’S BANK ACCOUNTS.

1.SOLICITATION NO.: 72061524R10033
2.ISSUANCE DATE: April 26, 2024
3.CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: May 12, 2024 (4:30 PM East Africa Time).
4.POINT OF CONTACT: USAID Kenya and East Africa Human Resources, e-mail at [email protected]
5.POSITION TITLE: USAID Supervisory Development Program Specialist (Strategy, Design & Implementation Team Lead)
6.MARKET VALUE: Ksh 7,647,460.00 to Ksh 12,830,261.00 per year, equivalent to FSN-12 grade level in accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. The salary range provided is inclusive of all allowances and annual bonus. All applicable taxes will be deducted from the stated gross market rate. Final compensation will be negotiated within the listed market value.
7.PERIOD OF PERFORMANCE: Five (5) years estimated to start o/a July 1, 2024. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance.
8.PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Duties.
9.ELIGIBLE OFFERORS: Open to current USAID Kenya & East Africa and Somalia Mission staff members hired under the Cooperating Country National Personal Services Contract mechanism. Employees presently on probation are ineligible to apply.
10.SECURITY LEVEL REQUIRED: Security certification issued by the US Embassy RSO.

STATEMENT OF DUTIES
General Statement of Purpose of the Contract
This position is located in USAID/Kenya and East Africa’s (USAID/KEA’s) Strategic Planning and Analysis Office (SPA). USAID/KEA manages one of USAID’s largest portfolios, with an annual operating year budget averaging close to $500 million across bilateral and regional programming, in addition to an extensive humanitarian assistance portfolio. The 34-person SPA office is responsible for guiding and coordinating Mission-wide strategy development and implementation; project and activity design; monitoring, evaluation and learning (MEL); budget planning and execution; donor and government engagement; and internal communications. SPA coordinates with USAID/Washington on planning, budget, and reporting and assures compliance with the provisions of the Automated Directives System (ADS) related to the USAID Program Cycle.

This position will provide leadership, capacity building, and oversight of SPA’s Strategy, Design, and Implementation (SDI) Team as the Team Lead. The SDI Team has a critical role in Program Cycle implementation across USAID/KEA’s complex bilateral and regional portfolio and supports the Mission to achieve strategic coherence and programmatic impact. The SDI Team is responsible for managing and providing up-to-date and clear guidance and processes as they relate to strategy development, activity and project design, and implementation of the Country Development Cooperation Strategy (CDCS) and Regional Development Cooperation Strategy (RDCS); working closely with Mission leadership and technical offices to ensure Mission strategies and activities sufficiently reflect and advance USAID and U.S. government objectives in Kenya and the East Africa region; collaborating with relevant stakeholders to ensure activities effectively promote local management and ownership and align with national and sub-national development priorities; ensuring adherence to ADS guidance and best practices as they relate to cross-cutting issues; and managing portfolio reviews and strategy stocktaking processes that enable the Mission to adaptively manage to achieve results. The team includes vital backstops to USAID/KEA’s six technical offices (including the Bureau for Humanitarian Assistance). The SDI Team also includes cross-cutting advisors on topics including environment, gender, climate and digital development who have a critical role in ensuring integration of these priority areas across USAID/KEA strategies and programming. Compliance and oversight, including on cross-cutting issues, is also a key function of the team.

Statement of Duties to be Performed.
Capacity Building and Leadership (40%)
The incumbent will provide overall supervision, guidance and oversight for the SDI team and team functions, under the direction of the SPA Office Director and Deputy Office Director. The SDI team is a new team following a recent office reorganization, and the Team Lead is responsible for building team coherence; ensuring team members receive sufficient training and capacity building to effectively perform their job responsibilities; establishing clear team objectives and work plans; and building the capacity of the team to assume increasing management responsibilities. The incumbent facilitates strong working relationships with the Mission Front Office, Technical and “Lifeline” Offices, Washington Operating Units, Embassy counterparts, and the donor community and may represent USAID on strategic planning issues in front of these audiences, at the direction of the SPA Office Director and USAID Front Office.

Strategy Development and Implementation (20%)
The incumbent serves as an expert on the strategy planning and implementation process to ensure strategic coherence and impact across the USAID/KEA portfolio. This includes supporting the robust use of data, analysis and evidence; implementing approaches to solicit local stakeholder feedback and ownership; identifying and leveraging areas of alignment between USAID, United States Government, and Government of Kenya strategic planning processes and priorities; ensuring key Mission and Agency priorities, including but not limited to gender, Diversity, Equity,Inclusion, and Accessibility (DEIA), localization, and climate risk, are meaningfully integrated into the strategic planning process; and bringing stakeholders together to develop evidence-based results frameworks and theories of change. The incumbent will be responsible for guiding the SDI Team, and the Mission more broadly, on the Kenya Country Development Cooperation Strategy (CDCS) and the separate East Africa Regional Development Cooperation Strategy (RDCS) strategy development and implementation, ensuring adherence with ADS 201 guidance as it relates to the strategic planning process. The incumbent will also foster close collaboration with all Technical Offices across a diverse portfolio, SPA’s MEL team, and the Mission’s
Development Outreach and Communications (DOC) team to ensure that the Mission is able to effectively measure and communicate strategic results and impact. The incumbent will guide and manage processes, including portfolio reviews and strategy stocktaking, which support USAID/KEA to adaptively manage its portfolio to more effectively achieve development results.

Activity and Project Design and Implementation (20%)
The incumbent serves as an expert on activity and project design, ensuring adherence with ADS 201 and other relevant ADS guidance and Mission Orders. The incumbent ensures that the Mission has up-to-date, clear, and understandable guidance on the activity and project design process; ensures sufficient training and learning opportunities to build USAID/KEA staff capacity on rigorous activity and project design; supports the SDI Team in ensuring that proposed activity and project designs across the Mission advance Mission, Agency, USG, and local priorities; and supports best practices for design and implementation, including as they relate to co-creation, collaborative and innovative approaches, and building strong local management and ownership. The incumbent oversees the work of a cadre of SPA backstops to Technical Offices, who stay apprised of Technical Office work and support these offices throughout the Program Cycle. The incumbent serves as a mentor to the backstops and ensures they have sufficient training and the necessary hard and soft skills to be fully successful in their roles. The incumbent must build strong cross-Mission relationships, including with the Front Office, Technical Offices, Office of Acquisition and Assistance, Office of Financial Management, Resident Legal Office, and Executive Office to ensure full integration of diverse equities in the design process. The incumbent will also collaborate closely with SPA’s MEL and budget teams, and the Mission’s DOC team, as it relates to successful activity implementation, including provision of high-quality data to measure and effectively communicate strategic results.

Cross-Cutting Issue Integration and Compliance (20%)
The incumbent will oversee the work of SPA’s principal experts on cross-cutting issues. This includes the Mission Gender Advisor, the Mission Environment Officer, the Regional Environment Officer, the Climate Integration Lead, and the Digital Development Advisor, all of whom must ensure compliance with relevant ADS chapters and Agency policy. The incumbent will ensure that cross-cutting POCs have a robust role throughout the strategy and project and activity design and implementation process. The incumbent will support these POCs in managing productive, Mission-wide communities of practice and working groups that build the capacity of other USAID/KEA staff to integrate these themes throughout their work. The incumbent will also work closely with cross-cutting POCs to ensure they have appropriate opportunities to serve as “thought leaders” in and beyond the Mission environment, including through engagement and leadership in the donor community, with Embassy counterparts, through peer-to-peer learning with other USAID missions, and with USAID/Washington.

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Prior Work Experience

A minimum of seven (7) years of progressively responsible professional or program experience in managing development programs, with multilateral and bilateral donors, NGOs, international development firms, and/or government is required. A minimum of five years of demonstrated managerial experience in a combination of strategic planning, program budgeting and budget implementation, reporting, and/or project design is required.

Supervision Received
The job holder will work under the general supervision of the SPA Deputy Office Chief/PPL. Most assignments occur in the normal course of the work with the job holder having significant latitude to manage his/her own work and priorities. The supervisor provides overall policy direction and the goals and objectives to be achieved.
Work is reviewed in terms of progress made and results achieved.

Supervision Exercised
The position will supervise 10 (ten) FSN professionals (two FSN-12, three FSN-11, four FSN-10 and one FSN-8). Supervision encompasses full technical, programmatic, and administrative oversight of staff, including performance monitoring, mentoring and coaching, approval of leave, writing employee performance reports, and applying mid-term corrections.

Physical Demands

The work requested does not involve undue physical demands.

EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Job Knowledge
Demonstrated success in a team environment is required. The incumbent must have a demonstrated ability to exercise significant, independent professional judgment to anticipate both systemic and ad-hoc strategy and design issues, make programmatic recommendations, and support innovative solutions. Superior oral and written communication skills in English are required, as the incumbent must be able to not only explain, and at times draft policies, procedures and guidance to USAID/KEA staff, but represent and advocate for the Mission to Washington.

Skills and abilities
Strong interpersonal skills and proven ability to work effectively in a culturally diverse context are required. Excellent time management skills and effectiveness under pressure are essential. Demonstrated experience successfully leading and managing strategy and/or project and activity design processes for international development programs is required.

Total possible points: 100

SUBMITTING AN OFFER
Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application at www.myjobsinkenya.com

Step 3: Internal Offerors/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload them to MyJobsInKenya.

Note to Applicants:

1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com.
2. Submissions will only be accepted through www.myjobsinkenya.com. Late and incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position.
3. All Applicants must provide at least three professional references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

LIST OF REQUIRED FORMS PRIOR TO AWARD
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.

BENEFITS AND ALLOWANCES
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).

TAXES
The Contractor must observe Kenyan laws including those concerning income and related tax obligations.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award.

ITEM NO (A) - 0001

SUPPLIES/SERVICES (DESCRIPTION) (B) - Compensation, Fringe Benefits and
Other Direct Costs (ODCs)
- Award Type: Cost
- Product Service Code: [R497]
- Accounting Info: [insert one or more
citation(s) from Phoenix/GLAAS]

QUANTITY (C) - 1

UNIT (D) - LOT

UNIT PRICE (E) - $ TBD

AMOUNT (F) - $_TBD at Award after negotiations with Contractor

3.  Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4.  Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman:  The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: [email protected].

6. FAR Provisions Incorporated by Reference
52.204-27, PROHIBITION ON A BYTEDANCE COVERED APPLICATION, JUN 2023