Advert View :: Finance and Administration Manager | Nairobi | Accounting / Finance / Auditing

Education and experience

•Master’s degree or other advanced degree in finance, business administration or other related field
•Hold a recognized professional certificate such as CPA, ACCA.
•Demonstrated experience with finance and administration functions of international organizations (at least 5 years)
•Knowledge and technical experience in accounting (including computerized accounting systems), administration and operational practices
•Knowledge of US government funding rules and regulations, financial reporting and disclosure requirements

Skills and abilities

•Demonstrated skills in negotiations and effective communication with staff at all levels of the organization and external partners
•Strong financial management,  organizational and leadership skills
•Exceptional interpersonal, teamwork, communication, partnering and supervisory skills
•Ability to adapt to conflicting deadlines and priorities established by finance demands
•Ability to communicate financial information to supervisors, department managers, and upper management and employees from other departments
•Ability to provide technical support and training in finance and administration.
•Ability to facilitate decision making process

To apply for this position please send your CV and cover letter to;

Att: Lucy Gacheru

Subject line: - Finance and Administration Manager

*Indicate your current and expected salary in your CV

*E-mail applications only. No phone-calls or canvassing allowed.

Due to the number of applications, we are not able to contact all applicants individually. However, if you are shortlisted, we shall contact you in two weeks.

JOB SUMMARY:

The Finance and Administration Manager will provide regular technical support and training to program teams, maintain sound, reliable, effective and efficient administrative financial management systems, as well as be responsible for all Administration resulting from contractual obligations, donor agreements and general operations. S/he will oversee preparation of monthly financial statements and the local procurement of equipment and supplies.  The successful candidate will be based in Nairobi and will report directly to the Kenya Country Director

SPECIFIC RESPONSIBILITIES:

Financial management

•Ensure compliance with Internews and donor regulations and procedures 
•Ensure activities are implemented as per the approved agreements and budgets.
•Coordinate and consolidate the projection of monthly expenditures
•Maintain finance  & accounting systems and procedures and ensure adherence
•Supervise day to day accounting operations and financial management functions
•Oversee all procurement in the Kenya office, including reviewing and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payment
•Provide technical support to staff as necessary
•Implement and monitor cost effective and efficient systems and procedures
•Oversee preparation and submission of monthly financial statements and ensure timely submissions of the same (expenses reports, wire transfer requests to HQ.
•Harmonization and accurate allocation of costs, resulting from co-existing grants with different timelines
•Strategic Finance planning advice to Country Director, program leads and other departments

Administration

•Responsible for organizational administration, ensuring efficient operations, communications and systems  
•Ensure country office policies, procedures and activities are compliant with country laws and regulations (working with Legal advisor).
•Oversee VAT refunds 
•Oversee logistical support to programs
•Oversee of all services contracts
•Perform other duties as assigned by the Country Director

Human Resources management (A recommendation, but not a requirement) 

•Ensure HR admin systems provide accurate, current information
•Ensure Internews HR policies are aligned to current labour laws and regulation