Advert View :: Front Office Assistant | Nairobi | Administrative / Clerical

Role & Responsibilities:
-Reception desk duties - Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area.
-Maintain Registers - receiving and sorting incoming mail and deliveries, official documents and staff correspondence.
-Customer Service - Offer a friendly reception to all visitors and members of staff entering the Corporate Office. Direct persons to correct destination.
-General Administrative / Clerical Support to the Management Team - Job holder will also be required to carry out other various administrative duties for the rest of the Management team based at the Corporate Office.
-Organizing Meeting / Training Venues & Facilities - maintain a calendar for the Bookings of Meeting Rooms, Board room and Training rooms. Ensure that catering arrangements are made for the meetings / training sessions.
-Coordination of general maintenance of office equipment - photocopiers and telephones.
-Maintain an adequate inventory of office consumables - Pending prior approval carry out the ordering of sugar, milk, detergent etc.

Key Competencies:
-Good verbal and written communication Skills
-Professional personal presentation
-Integrity & reliability
-Customer Service Orientation
-Attention to detail
-Planning and Organizing

Educational Background:
-Minimum High School Certificate / O’ Level (Mean Grade C+) - Essential
-Certificate in Secretarial / Front Office / Customer Services- Desired
-Secretarial Skills - Desired.
-Graduates from reputable Aviation Schools who have covered courses in Customer Services are also encouraged to apply.