Advert View :: Project Management Specialist (Basic Education and Youth) | Nairobi | Program / Project Management

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Job Title

Project Management Specialist (Basic Education and Youth)

Reference

19-189


 

Advert Details

Recruiter: USAID Kenya Updated on: 2019-11-29 06:37:11
Contract Permanent
Location: Nairobi Available: Immediately
Category: Education and Youth Offer: FSN-PSC 10 (Step 1:3,203,516 KSH to Step 13: 5,445,968 KSH per annum).

 

Introduction

USAID Program Management Specialist will serve as the Education and Youth Project Management in USAID/Somalia Social Services Office. The incumbent will work with the Education team and will provide technical direction and support to USAID/Somalia education and youth portfolio under the guidance of the Social Services Office Chief and his designate.
 

Minimum Requirements

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

a.  Education: A Bachelor’s degree in education, psychology or a related social science from an accredited university is required. The field of study should have provided the incumbent with a skill set suited to critical thinking and analytical problem solving.

b.  Prior Work Experience: A minimum of three years of progressively responsible experience in education and youth project management. Experience working in Somalia, or with organizations working in Somalia, is required. Experience working with donor institutional structures in education or a closely related sector is required. Prior experience in budgeting and project financial monitoring also required.

c.  Post Entry Training:  The incumbent will be expected to possess the necessary technical training and skills required to perform the duties/responsibilities required for this position. On-the-job training will be provided by the Supervisor and Agency. Training will be focused primarily on the Agency’s established policies, procedures, and regulations that govern: (1) USAID-specific AOR/COR responsibilities/duties; (2) USAID-specific activity management and procurement systems; and (3) USAID-sponsored training in project design and activity management. Organized/formal training (both internal and external) may be provided from time-to-time depending on the availability of program funds and when determined to be in direct support of Education and youth activities. Participation in job-related seminars, workshops and development studies programs organized by USAID, e.g., AOR/COR courses, education modules, USAID’s e-Learning Institute’s Courses, etc. CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

d.  Language Proficiency:  Level IV fluency (written/spoken/reading) in English; fluency in Somali. 

e.  Job Knowledge: The incumbent is required to have in-depth knowledge of own work area and detailed understanding of the organization, including procurement processes, contract and grants management, strategic goals of the Mission and direct linkage to the Social Services Office.  Understanding of Somalia’s social, political and cultural characteristics and how to interact with key decision makers in the areas of education and youth programming. A thorough knowledge of Somalia’s education system, development strategies and priorities is required. Understanding of inclusive education and other contextual issues related to education for vulnerable and disadvantaged learners is essential.

f.  Skills and Abilities:  The incumbent must have proven ability to adapt in the face of change, synthesize new information, and provide sound advice to Mission management and others. Ability to assess problems and develop sound solutions such as planning for and administering funds, personnel and equipment to best serve education and youth program oversight objectives; ability to work with minimal supervision and work in a fast-paced environment; and strong organizational skills; and ability to maintain collaborative working relationships in a team structure are required. Ability to understand and analyze education and youth sector issues based on reading, discussion and observation in order to provide written and oral recommendations, options and strategies. Ability to develop and lead a rigorous monitoring and evaluation plan. Ability to compile, analyze, and present education and youth-oriented data in a variety of formats (charts, graphs, etc.). Ability to organize workshops and performance monitoring reviews for different program stakeholders. Ability to conduct administrative, technical, and financial management of large-scale technical programs and provide technical guidance and management oversight to implementing partners in a constructive, team-oriented manner. Ability to deal with various program management and implementation issues, take initiative and manage time effectively to achieve results. Must be able to represent USAID in discussion and policy dialogue with government, donor and other education sector stakeholders; and prepare documents, budgets, and reports using Google and MS Office software. Must be able to coordinate and maximize opportunities for sequencing, layering and integrating education and youth activities with other sectoral activities.  Ability to monitor the integration and implementation of social emotional learning and psychosocial components of the programs. 

EVALUATION AND SELECTION FACTORS

Applicants must submit a resume/cv which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored. 

Total possible points:  100                                                                                                                                     

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks.   References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.  USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.

How to Apply

Step 1:Register in MyJobsInKenya at www.myjobsinkenya.com (Please use Internet Explorer to access this site). 

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com/usaid. (Please use Internet Explorer to       access this site). The applicant must answer all the questions in the Questionnaire.

Step 3:  Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya. (Please use Internet Explorer to access this site).                                                                                                  OR     

External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Upload all the documents to MyJobsInKenya. (Please use Internet Explorer to access this site).

Note to Applicants:

1.  Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.

2.  Submissions will only be accepted through www.myjobsinkenya.com/usaid. (Please use Internet Explorer to access this site). Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.

3.  USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.


 

Job Specification

1.  SOLICITATION NO.: 19-189

2.  ISSUANCE DATE: November 29, 2019

3.  CLOSING DATE/TIME FOR RECEIPT OF OFFERS: December 13, 2019 (4:30 PM East Africa Time)

4.  POSITION TITLE: Project Management Specialist (Basic Education & Youth).

5.  MARKET VALUE:  Equivalent to FSN-PSC 10 (Step 1: 3,203,516 KSH to Step 13: 5,445,968 KSH per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

6.  PERIOD OF PERFORMANCE:  Initial 1-year probationary period with 4 additional option years contingent on performance, position need, and funds availability.

7.  PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8.  SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:

9.   STATEMENT OF DUTIES: (See Below)

10.  AREA OF CONSIDERATION: Qualified Kenyan Citizens and Qualified Third Country Nationals. Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.

11.  PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.

BACKGROUND

USAID Program Management Specialist will serve as the Education and Youth Project Management in USAID/Somalia Social Services Office. The incumbent will work with the Education team and will provide technical direction and support to USAID/Somalia education and youth portfolio under the guidance of the Social Services Office Chief and his designate. The Project Management Specialist provides input to the overall education and youth programs, especially focusing on programming for Alternative Basic Education for out of school children and youth, school safety, youth and workforce development, monitoring and evaluation, improving quality and access of education, serving as the resilience point of contact for the social services office and leading on the social emotional learning (SEL) component of the program. S/he plays an important role in contributing to strategy deliberations and serves as AOR/COR for one or more education activities.  The Specialist will play a leading role in fostering and managing relationships with Somali government counterparts, private sector, donor partners, and other stakeholders, leading or supporting coordination and negotiation efforts in education and youth activities, and providing other technical guidance and leadership as appropriate. The Specialist will represent USAID at official meetings and events with the host government, donors and implementers, and provides written reports to USAID and State Department senior management as appropriate.

MAJOR DUTIES AND RESPONSIBILITIES  

The incumbent will be responsible for a full range of project management responsibilities for the Social Services team:

Program and Project Management and Related Duties:                                                                                          30 %

The Specialist will provide project management and oversight to USAID/Somalia education portfolio as the Agreement Officer’s Representative or Contract Officer Representative for education and youth activities, the responsibilities of which are defined in the AOR/COR letter issued by the Nairobi Office of Acquisition and Assistance. S/he will also serve as alternate AOR/COR and activity manager for various education activities, evaluations and assessments. Specific duties will include:

Monitoring, Evaluation and Learning:                                                                                                                           25%

The Specialist will serve as the Social Services Office’s main PoC on monitoring, evaluation, and learning activities related to measuring and tracking learning achievement, especially early grade reading, languages of reading instruction, and access to education, especially for girls, youth and workforce development. S/he will:

Strategic Planning, Coordination and Representational Duties:                                                                             25%

The Specialist will be responsible for liaising with the MOECHE, other line ministries, and relevant education stakeholders on interventions that address out-of-school children and youth, youth/workforce development, as well as evaluations or assessments that address evidence gaps identified in MOECHE’s policies. S/he will:

Represent USAID in a wide variety of events, including conferences, workshops and other relevant forums on education – namely periodic Joint Review of Education Sector meetings, monthly Education Sector Donor Coordination meetings, and bimonthly Social and Human Development pillar working group (PWG 7) and sub working group meetings, - to ensure that government officials and DPs are apprised of Social Services program progress.

Program and Office Management Support:                                                                                                         20 %

The Specialist will maintain and update the Social Services Office’s financial planning records and forward planning documentation, including tracking the expenditure of program area and program element funds, and ensuring that the Operational Plan and Congressional Notifications are adhered to, including notifying AORs/CORs and the Office Chief if changes need to be made.  The incumbent will also mentor new USAID staff on Mission's activity management and related business processes, and backstop other Team members as needed.  S/he will:

POSITION ELEMENTS:

a.  Supervision Received:   The Education and youth PMS will work under the supervision of the Direct Hire Social Services Office Chief or their designate. However, the incumbent is largely independent of technical supervision; guidance provided by the supervisor is primarily with regard to policy, priorities, results to be achieved, basic approaches to be followed, and the basic content of reports. Work is assigned primarily in terms of desired results and suggested approaches. In consultation with the supervisor, the incumbent plans her/his own work and establishes priorities. Performance is evaluated primarily in terms of accomplishments. The Social Services Office Chief, education technical team and other USG staff will provide technical guidance as necessary.

In collaboration with the incumbent, the supervisor will: 1) establish annual work objectives and performance measures; 2) review work outputs and accomplishments to ensure compliance with Agency policies and implementation of best practices; 3) provide regular feedback to incumbent throughout the Performance Evaluation period; and 4) prepare the annual Evaluation Report as/when required.

As the incumbent is expected to work with a high degree of independence, s/he must be able to establish priorities, adhere to and meet established deadlines, and perform responsibilities and duties with minimal supervision and limited follow-up. In addition, frequent travel to Somalia is required. The incumbent must be able and willing to work beyond specific duties detailed in this position description, as assigned by USAID, in direct support of USAID/Somalia and USG strategic objectives, goals, and the Mission Performance Plan (MPP).

b.  Supervision Exercised:   This position is designated as non-supervisory; however,  the incumbent will be assigned to be a COR/AOR or alternate and plans, organizes and oversees the work of implementing partners’ projects and program activities; provides guidance and technical expertise; reviews the work produced, and evaluates the accomplishments of such contractors or grantees. The incumbent will also mentor new and junior USAID staff on Mission activity management and related business processes.

c.  Available Guidelines:  USAID Automated Directives System (ADS), AIDAR, FAR, GAO Guidebook, the USAID Internet, USAID Policy Papers, Mission Orders, USAID workshops, seminars, conferences and OMB Circulars provide basic guidelines with which employee must remain familiar. The incumbent must be able to assess alternatives and interpret the guidelines accordingly and exercise excellent judgment and the ability to deal with ambiguity as appropriate. Oral guidance from the immediate supervisor and specific detailed instructions will be given when necessary for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect the design, management, implementation, and monitoring of USG education assistance programs within Somalia, including but not limited to the ADS, Mission Orders, Mission notices, USG procurement regulations, and USAID and USG program strategy and policy documents.

d.  Exercise of Judgment:   The incumbent will exercise professional judgment to make decisions and recommendations on the USAID education and youth portfolio, S/he will apply appropriate Agency and Federal regulations and policies to a broad spectrum of technical and project support matters and in communications with Embassy and Mission employees, Federal Government of Somalia (FGS) counterparts, Somalia private sector individuals, and counterparts at other donor organizations. The Mission may make policy based on her/his recommendations.

e.  Authority to Make Commitments:  The incumbent will speak with authority on USAID project implementation requirements and regulations acting as both a specialist and an information resource to contacts in both public and private sectors. S/he is expected to represent USAID/Somalia with high level government and other counterparts; however, s/he cannot commit USG funds.

f.  Nature, Level, and Purpose of Contacts:  The incumbent will interact regularly with senior Somalia government officials (including the federal ministry of education and federal member states), high level officials in donor agencies (including other USG agencies, USG employees at post and in Washington DC), International Organizations, Donors, Embassies, and will be required to act as a liaison with a broad range of Somali and international stakeholders at the project level, including government authorities, private sector firms, civil society, and public and private organizations and institutions. The incumbent will also establish and maintain regular contact with UN, NGO partners, and staff within USAID and the broader interagency.

Most contacts will be in the education and youth sector, related to policy, planning, program implementation, budgeting, and monitoring and evaluation. The incumbent will also be required to establish and maintain a good working relationship with all categories of Mission personnel.

g.  Time Expected to Reach Full Performance Level: One year.

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