Advert View :: USAID Project Management Specialist (Clinical Care & Treatment) | Nairobi | Hiv / Aids

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Job Title

USAID Project Management Specialist (Clinical Care & Treatment)




Advert Details

Recruiter: USAID Kenya Updated on: 2019-03-30 02:10:01
Contract Permanent
Location: Nairobi Available: Immediately
Category: HIV / AIDS Offer: Equivalent to FSN-PSC 11 Step 1 (4,327,568) KSH to Step 13 (7,356,848) KSH per annum. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value



The incumbent of this position is a Senior Project Management Specialist and a key public health advisor on HIV care and treatment programming to the Clinical Service Delivery Sub-Team Lead in the USAID/KEA HIV Team.

Minimum Requirements


Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.


  1. Education: A bachelor’s degree (MD, MBchB), a Master’s degree (MPH, MS), or equivalent in medicine, nursing, public health, epidemiology, behavioral or social sciences field is required.               
  2. Prior Work Experience: Minimum of five years of mid-to-senior level public health experience in developing, implementing, and evaluating HIV/AIDS treatment programs or other relevant public health programs that involve coordination with an international agency or implementing partner is required. Experience should demonstrate ability to manage high-level coordination and relationships with bilateral and multilateral donors, host country organizations, and/or international organizations.
  3. Post Entry Training: Ongoing professional certification seminars focusing on changing clinical treatment protocols. PEPFAR and Agency-specific training in approaches to program design, implementation and reporting. Attendance at conferences and workshops dealing with the AIDS pandemic. Training (short-term) in USAID leadership development and Acquisition and Assistance courses for Agreement/Contracts Officer Representative (A/COR) and other grant management courses required and FSN Fellowship opportunities      
  4. Language Proficiency (List both English and host country language(s) proficiency requirements by level (II, III) and specialization (sp/read): Level IV (fluency – speaking/reading/writing) in English is required. Level III (good working knowledge, speaking, and writing) in Kiswahili or another local language in Kenya.
  5. Job Knowledge: Comprehensive knowledge and experience in HIV/AIDS care and treatment is required. Thorough public health knowledge of current HIV/AIDS issues is required. Strong skills in the clinical management of HIV/AIDS are required. Comprehensive knowledge of the Government of Kenya health care system and structures including familiarity with devolution policies, program priorities, and regulations is required. Good working knowledge of HIV/AIDS public health programs, strategies, methods, processes and techniques used to plan, develop, implement and evaluate results of treatment programs is required. Good working knowledge of team management techniques to plan, organize and direct project teams and activities and overall administrative requirements, budgeting, and fiscal management in support of contracts and cooperative agreements is required.      
  6. Skills and Abilities: Strong oral and written communication skills are required. Ability to analyze, understand and discuss new program design, management, and implementation approaches is required. This includes the development of evaluation designs, use of reliable and valid instruments, and methods for data collection, analysis, and reports. Ability to lead project teams and workgroups and to develop effective working relationships with national and international working partners is required. The incumbent will be expected to exercise considerable ingenuity and tact in applying guidelines to unique and different settings, as the work is highly complex. Considerable innovation will be required to influence other collaborative organizations engaged in HIV/AIDS treatment programs to adopt appropriate strategies for their program activities. Intermediate user level of word processing, spreadsheets, and databases is required. Strong skills with interpretation of program monitoring and evaluation of data are required. The incumbent must have strong management skills and be able to order priorities and manage several activities simultaneously.      



Applicants must submit a resume/cv which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored. 

Total possible points:  100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks.   References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.   USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.


Job Specification



2. ISSUANCE DATE: March 15, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: March 29, 2019 (12:15 PM East Africa Time)

4. POSITION TITLE: USAID Project Management Specialist (Clinical Care & Treatment)

5. MARKET VALUE:  Equivalent to FSN-PSC 11 Step 1 (4,327,568) KSH to Step 13 (7,356,848) KSH per annum.  In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE:  Initial 1 year probationary period with renewable contract(s) contingent on performance, position need, and funds availability.

7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:

• Undergo a comprehensive background investigation 

• Undergo a health check to obtain medical clearance and;

• Obtain and Retain an embassy issued Security Certification.


10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission.  Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.

11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.


The incumbent of this position is a Senior Project Management Specialist and a key public health advisor on HIV care and treatment programming to the Clinical Service Delivery Sub-Team Lead in the USAID/KEA HIV Team. The jobholder provides comprehensive public health technical support, advice and guidance; day-to-day program and administrative management; and coordination and collaboration in support of HIV care and treatment activities provided under the President’s Emergency Plan for AIDS Relief (PEPFAR). Responsibilities include program management and development, monitoring, reporting and close collaboration with USAID PEPFAR partners to ensure implementation is carried out in accordance with program strategic objectives and internationally recognized best practices. The Specialist will serve as the technical subject matter expert in evidence-based approaches and implementation fidelity for differentiated HIV service delivery, adherence, retention and viral suppression. Partners include other PEPFAR agencies, host government ministries (including the Ministries of Health; Labour and Social Protection; and Education), Global Fund, implementing partner mechanisms, and civil society organizations involved in HIV/AIDS control in Kenya. The jobholder represents USAID/KEA on HIV care and treatment issues at technical, policy and strategic planning meetings, including meetings with private sector collaborators and other donor agencies.


  A. Technical Leadership (60% of time)

• Serves as a public health expert and technical advisor for the development, implementation, and monitoring of USG-supported HIV/AIDS differentiated service delivery activities. In carrying out these responsibilities, the jobholder:

• Supervise, coordinate, and provide direct technical support and evaluation for USAID funded HIV care treatment activities to ensure that the most current treatment protocols are being utilized and high quality treatment programs at the national, county and site level are established. Provides recommendations to supervisor and PEPFAR ITT. The annual budget for HIV/AIDS care and treatment programs in Kenya in FY 2018 is approximately $288 million.

• Ensures that all USAID/KEA HIV clinical service delivery partners and supported health facilities are following guidelines and best practices and have adequate facilities and staffing. Reviews and gives feedback on all data generated by partners on a quarterly/semi-annual basis. Conducts regular training sessions to ensure staff are up-to-date with treatment protocols. Develops partner specific strategies to address challenges in implementation based on the data reviews. Provides technical guidance and direction to implementing partners on the management and implementation of activities to be consistent with PEPFAR policies and guidance and host country policies and regulations. Provides technical evaluation of assigned HIV care and treatment programs of USAID partners, working with representatives to make sure that most current treatment protocols are included and recommends amendments/approval to supervisor. The annual budget for HIV clinical service delivery programs implemented by USAID/KEA in FY 2018 is $165 million.

• Provides technical guidance regarding the control of HIV to Government of Kenya (GOK) representatives, donor organizations, implementing partners, and civil society stakeholders. Represents the USG in key Ministry of Health (MOH) and Government of Kenya (GOK) technical working groups (TWG), including: NASCOP Commodities TWG, Laboratory TWG, and Technical Guidelines TWG; NACC’s joint HIV ICC and TB/HIV TWG; Global Fund application processes; and other fora. 

• Recommends procedural modifications as warranted to align with care and treatment protocols. Maintains contacts with medical staff to provide updated information on the care and treatment of HIV/AIDS patients. 

• Develops program evaluation strategies, methodologies, and indicators for monitoring programs in accordance with standard guidelines and protocols in liaison with the Strategic Information team. Ensures that study protocols meet human subject requirements and pass through ethical review with the appropriate authorities.

• Organizes joint annual workplan and semi-annual performance review meetings between implementing partners and external stakeholders including national, county and local government. Monitors activities by each implementing partner organization on a regular basis to ensure goals and objectives are being met. This involves periodic site visits and meetings with representatives of each organization to review progress and provide updated technical information. Develops partner specific strategies to address challenges in implementation based on the data reviews.

B. Management and Administration - 20%  

• Provides oversight and monitors the budgets allocated to implementing partner awards within the HIV clinical service delivery portfolio. This includes activity management for both cooperative agreements and contracts. Reviews budgets for appropriateness, monitoring use of funds for adherence to proposed activities, quarterly pipeline reviews and budget status reports, following up on irregular findings, providing advice for realignment of budgets, and accruals monitoring.

• Develops evaluation strategies in order to collect data and prepare reports, as required on a monthly, quarterly, and annual basis. Manages the data collection and review process, ensuring personal data integrity and security of information in the reporting databases is safeguarded. Whenever possible these records will be filed electronically for recordkeeping purposes.

• Prepares and occasionally presents briefings for Congressional and Executive delegations, industry leaders and other high-level visitors on matters within her technical expertise; participates in making arrangements for visits and serve as spokesperson as required. Serves as control officer for site visits for agency and inter-agency PEPFAR senior-level officials. 

• Prepares regular and ad hoc activity reports on progress for USAID clinical service delivery partners. These will be included in regular reports to USAID/Washington, OGAC, and ultimately to the U.S. Congress. Reporting responsibilities are monthly, quarterly and annually. Prepares the HIV Care and Support and Adult Treatment components of the annual Country Operational Plan (COP).

• Allocates HIV clinical service delivery targets for more than 38 PEPFAR Kenya contracts and cooperative agreements. Provides work guidance to 14 implementing partners.

• Lead teams during PEPFAR Site Improvement through Monitoring System (SIMS) visits to increase the impact of programs on the HIV epidemic through standardized monitoring of the quality of PEPFAR support at the site level, focusing on key program area elements.

• Designated formally as the Contracting Officer Representative/Alternate (COR) for approximately one award valued at more than $84.6 million. As COR, takes a major technical role in development of solicitation documents, review applications, supplemental awards, and requests for extensions. Liaises with USAID's Agreement and Contracting Officers on technical reviews, funding awards and agreement/contract amendments. Oversees cooperating partner/contractor performance, carries out technical reviews, reviews progress, identifies potential issues and informs supervisor, recommending actions for improving programmatic performance. Acts as Activity Manager for the HIV Care and Treatment components of approximately 13 awards, valued at $153 million per year.

C. Representation and Coordination - 20%

• As a regional and international expert on matters pertaining to HIV care and treatment, the incumbent represents USAID/KEA at technical, policy, and strategic planning meetings, including meetings with collaborators and donor agencies. Briefs senior Agency officials, PEPFAR country team and interested officials of other USG agencies as appropriate on the results of such meetings and prepares written reports for submission to other interested parties.

• Represents USAID in the President's Emergency Plan for AIDS Relief (PEPFAR) interagency team (PIAT) in discussing and developing financial commitments and sets targets for HIV service delivery programs at administrative and strategic planning meetings. This includes all PEPFAR implementing agencies: Departments of State, Defense, Labor, Commerce, and Health and Human Services (including Centers for Disease Control and Prevention and the Health Resources and Services Administration, National Institutes of Health, Substance Abuse and Mental Health Services Administration, Food and Drug Administration), USAID, and Peace Corps. Provides technical expertise and guidance to HQ-based epidemic control teams (ECT) and other country teams.

• Represents USAID and serves as co-chair on the Clinical ITT. Provides leadership to the ITT by promoting effective and collaborative interagency relationships, holding regular meetings, leading the development of Country Operational Plans (COP), and presenting USG achievements during quarterly PEPFAR Oversight Accountability Response Team (POART) reviews. Serves as a liaison between USAID/KEA and the PEPFAR interagency technical team (ITT) on all areas related to HIV care and treatment. Participates in internal and interagency technical working groups to ensure adherence to internationally accepted/directed standards for the care and treatment of HIV patients.

• Serves on PEPFAR working groups and projects, frequently taking the lead role. These projects are generally short-term in nature and most often have to do with special requirements for VIP visits, special PEPFAR taskers, etc.

• Serves as the lead HPN representative and coordinator for at least one county, nurturing government-to-government (G2G) relationships with County Health Management Teams (CHMT), County Executive Committee (CEC) members for Health, Members of County Assembly (MCA), and Governors and Deputy Governors. Leads with negotiations of G2G agreements, including memoranda of understanding (MOU) and memoranda of agreement (MOA).


A. Supervision Received: The Project Management Specialist works under the supervision of the Clinical Services Sub-Team Leader. Assignments are made orally and in writing, with a discussion of any elements of the assignment that may be new or to determine priority. Most assignments are self-generated, and occur in the normal course of the work, but the incumbent determines those that must be coordinated with the supervisor. The supervisor provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The incumbent will seek advice and assistance as required. Completed work is accepted as technically correct, and the overall assignment is reviewed in terms of results achieved.       

B. Supervision Exercised: The Position has no direct supervisory responsibilities but as an HIV clinical care expert, provides guidance to 28 employees and has a results-oriented working relationship with 30 implementing partners, and numerous host country employees.      

C. Available Guidelines: Annual PEPFAR country operational plan guidance and directives provide broad guidelines as to the conduct of work related to the duties described above. Other guidelines include USAID Mission Orders, Mission strategy, and other relevant reports; the Automated Directives System (ADS); and, USAID Mandatory and Standard Provisions, the FAR and AIDAR, and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.      

D. Exercise of Judgment: Substantial judgment (discretion) is used daily in giving technical guidance to USG, USAID, and GOK colleagues, to implementing partners, and in representing USAID in multiple stakeholder fora, including the highest levels of the Embassy and GOK. Management decisions over certain implementing partners are at the discretion of the incumbent. Independent judgment is required for developing, implementing, and managing assigned programs/projects/activities, for reporting, and for other assignments. Position serves as a senior HIV clinical care and treatment lead and therefore substantial judgment is required in analyzing and determining whether or not to recommend approval of proposed programs/projects/activities, engagement and in choosing among alternative proposals, and evaluating data for reliability.      

E. Authority to Make Commitments: The incumbent retains the authority given to activity managers and CORs/AORs within USAID, and may make administrative arrangements consistent with ADS guidance and Mission policy. The incumbent takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and the supervisor informed of activity and project status. Within the scope of the authority delegated, the incumbent may indicate to ranking counterpart and implementing partner officials that they will make a recommendation to USAID on a specific activity issue or problem. The incumbent may negotiate ad referendum for the Office Chief, Team Leader, and/or the Sub-Team Leader.      

F. Nature, Level, and Purpose of Contacts: The incumbent maintains a full range of contacts: within USAID and the USG; with GOK, county, and local governmental organizations; and, maintains contact with awardees implementing USAID-funded programs/projects/activities. Within the Embassy, contacts include up to the Ambassador level. Within Mission they include up to the Mission Director level and within the Office, contacts are with counterpart staffs, as needed. Host-government, county, local, and other contacts vary widely with the type of activity being implemented, and may be at any level. Frequent and substantive personal contacts with senior level officials of the county and local governments, and with the private sector, are for the purpose of explaining and defending USAID policies, objectives, and procedures, and to transmit and interpret GOK counterpart, county, local level, and private-sector attitudes and concerns to senior USAID officials.       

G. Time Expected to Reach Full Performance Level: One year.       


VII. How to Apply

Step 1: Register in MyJobsInKenya at

Step 2: Complete the job application questionnaire at The applicant must answer all the questions in the Questionnaire. 

Step 3: Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.


External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya . 

Note to Applicants:

1. Applications must be received by the closing date and time specified in Section I, item 3, and submitted through as stated in Section IV.

2. Submissions will only be accepted through Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.


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