Advert View :: USAID Project Management Specialist (GHSA) | Nairobi | Health And Population

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Job Title

USAID Project Management Specialist (GHSA)




Advert Details

Recruiter: USAID Kenya Updated on: 2017-01-14 02:10:01
Contract Permanent
Location: Nairobi Available: Immediately
Category: Health and Population Offer: N/A



The Specialist serves as activity manager for the U.S. Agency for International Development (USAID) Global Health Security Agenda (GHSA) activities operating in Kenya.

Minimum Requirements

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.
A. Education (10%):  Bachelor’s Degree in public health, veterinary medicine, international health, infectious disease or related field is a minimum requirement.
B. Prior Work Experience (30%):  A minimum of five (5) years of progressively responsible professional experience in infectious disease prevention, detection and/or response. Experience related to program planning, management, monitoring, and evaluation. Experience in emerging infectious disease programming or in applying a One Health approach is required. Practical experience in working with international development agencies or organizations is required. Experience must demonstrate ability to manage high-level coordination and relationships with public sector entities, bilateral and multilateral donors and NGOs.
C. Post Entry Training:  Rapid familiarization with a wide range of USAID and health-related policies, procedures and regulations is necessary.  Training (both internal and external) may be authorized from time to time depending on availability of program funds, direct relevance to the duties/responsibilities required of the position. Agency specific leadership development training, USAID’s Acquisition and Assistance Courses for Cognizant Technical Officers training and other grant and contract management courses may be required.
D. Language Proficiency (10%):  Level IV English language proficiency is required. S/he must possess a high degree of proficiency in both written and spoken English. Excellent communication skills in English are required to prepare reports as required within HPN.
E. Job Knowledge (25%):  In-depth knowledge of the concepts, principles, techniques and practices of development project management including planning, budgeting and monitoring in the infectious disease field from either a public health or animal health approach is required. Advanced specialist knowledge of principles of emerging zoonotic diseases and infectious disease prevention, detection, and response are required. Knowledge of the Kenya public health system and/or animal health system is required. 
F. Skills and Abilities (25%):  Excellent interpersonal and communications skills to establish and maintain effective contacts with USAID, the inter-Agency GHSA Team, USG implementing partners, high-level GOK counterparts, USAID/Washington, academic institutions, other donors, private sector and civil society organizations required. Excellent analytical, writing and organizational skills and advanced numerical skills are required. Strong initiative to obtain, evaluate, and interpret factual data and to prepare concise, accurate, and complete reports, as well as to recognize significant developments and data trends required. Competence in using various computer software applications including Microsoft Office programs required. S/he must be able to work in a demanding and often high-stress environment to meet deadlines or ensure inter-Agency engagement and consensus. Must be a self-starter with strong diplomatic and leadership qualities. Sound judgment combined with a mature and professional demeanor is required.
A. Supervision Received: Directly supervised by the Regional EPT Advisor, under the overall guidance and direction of the HPN Director. To the extent possible, s/he is given wide latitude in planning and executing work assignments. Work is reviewed primarily in terms of performance against planned objectives described in annual performance evaluation reports (PERs).
B. Supervision Exercised:  None. S/he may, however, be required to act as a mentor or provide on-the-job training to U.S. interns and fellows assigned to HPN. Also, s/he will be required to mentor HPN and other Mission colleagues on infectious disease development practices.
C. Available Guidelines:  Strategic Framework for U.S. Foreign Assistance; Agency policy statements; Operational Plans, Strategies and Guidance, including the Kenya Country Development Cooperation Strategy; the Automated Directives System; and HPN project approval documents, results framework and work plans.
D. Exercise of Judgment:  Extensive and substantive management responsibility in the formative stages of program elements. Substantive meetings with USG partners, host government officials and representatives of implementing agencies. Decisions have extensive impact on the national and GHSA programming in Kenya.
E. Authority to Make Commitments:  S/he cannot make financial commitments on behalf of the U.S. Government. S/he provides technical and managerial recommendations that provide a basis for making commitments.
F. Nature, Level, and Purpose of Contacts:  Contacts will be at the highest technical working levels with the host government, with USAID/KEA (including Mission Director, Office Directors, HPN and other office technical teams) and USAID/Global Health, with senior representatives of other USG agencies (including DCM, CDC leadership and technical staff, DOD, and Department of State staff), other bilateral and multilateral health donor organizations, and USG implementing partners. Contact will be of a continuous nature through day-to-day meetings, periodic review sessions and technical consultations. Many of these contacts will be for the purpose of obtaining or providing information and advice on relevant activities.
G. Time Expected to Reach Full Performance Level:  12 months
Note:  This is strictly a local hire position without relocation or offshore hire benefits.
Current USG employees must meet the "time-in-grade" requirement of 52 weeks in the previous lower grade to qualify for the position at the level in this vacancy announcement or be at the same grade for which the position is being recruited. 
Step 1: Register in MyJobsInKenya at
Step 2: Complete the job application questionnaire at The applicant must answer all the questions in the Questionnaire. 
Step 3: Internal Applicants/Current USG Employees: Attach a memo explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.
External Applicants/Not Current USG Employees: Attach a letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya . 
Note: All applications MUST be submitted online. Incomplete application packages will not be considered. The closing date for receipt of applications is Friday, January 13, 2017 at 4:30 pm East Africa Time.


Job Specification

The Specialist serves as activity manager for the U.S. Agency for International Development (USAID) Global Health Security Agenda (GHSA) activities operating in Kenya. 
The Specialist will be responsible for ensuring the well‐coordinated and effective program implementation of the USAID GHSA portfolio in Kenya.  Duties include coordination of a complex multi‐sectoral portfolio, as well as, administrative, programmatic, technical, reporting, and representational support to the GHSA portfolio.  The Specialist will liaise with USAID/Global Health, and will ensure that Mission planning, reporting, and oversight activities are carried out in accordance with Agency guidance.  S/he coordinates implementing partner activities in Kenya. S/he works with a wide array of U. S. Government (USG) partners, such as the Centers for Disease Control (CDC) and the Department of Defense (DOD), ministries, county health offices, laboratories, international organizations, non-governmental organizations, and implementing partners to achieve GHSA objectives and to ensure that USAID’s program is aligned with the Government of Kenya’s plans and priorities.
The Incumbent must possess expertise in the area of infectious disease and an understanding of the social, economic, epidemiologic, and cultural determinants and implications of infectious diseases in Kenya and neighboring countries. The Incumbent must also have the experience and skills required to help formulate the USG position on infectious diseases and make policy decisions as a key representative of the USAID/Kenya and East Africa Mission. The Incumbent must possess strong diplomatic and interpersonal skills to represent USAID in discussions and negotiations with senior Government of Kenya representatives and USG interagency colleagues.
A.   Technical Leadership and Coordination (50%)
1. Identify and cultivate relationships with key stakeholders across the GHSA -related sectors and ministries in Kenya. Maintain knowledge of Kenya’s GHSA capacities and priorities.
2. Establish and maintain a GHSA coordination network among key stakeholders in Kenya to include: USG agencies in Kenya (including U.S. Embassy, CDC, and DOD), GOK ministries, United Nations (UN) organizations, other donors, private sector, international and local Non-governmental Organizations (NGOs), etc.
3. Provide technical direction and advice to the USAID/Kenya for GHSA strategies, policies, and activities by representing USAID on the USG GHSA Interagency Technical Working Group. 
4. Communicate regularly and work jointly with other members of the USAID/Washington Global Health Bureau, USAID/Kenya and East Africa (KEA) Mission (with a focus on  the Health Population and Nutrition, Economic Growth, and Environment Offices), and other relevant USG agencies at post.
5. Based on observations, assessment reports, and performance statistics and other available data, make programmatic recommendations to the Health Population and Nutrition Office and to USAID/ GH. 
6. Keep abreast of new developments and emerging issues that affect USAID‘s GHSA priorities via literature review, attendance at technical meetings, workshops, and participation in relevant training events. Share relevant information and recommendations with USAID/GH and other USG colleagues.
7. Ensure coordination across all assets and activities of the GHSA program. Ensure the GHSA program is aligned with the Government of Kenya’s priorities and GHSA priorities and requirements. 
8. Reinforce the capacity of Government of Kenya to establish and maintain a coordination network among partners in the country whose activities are related to GHSA activities. Such partners include: bi-lateral donors, international organizations, national governments and their relevant ministries, private sector, international and local NGOs, etc.
9. Ensure integration of GHSA and the broader USAID/KEA portfolio to maximize contributions toward GHSA targets and objectives in Kenya.  
10. Serve as the source of information on GHSA to enhance USG awareness and collaboration and to address concerns/questions from USAID/KEA and U.S. Embassy/Kenya.
B.   Activity Management (30%)
1. Proactively report to the USAID/KEA Mission on developments in the GHSA portfolio and policy directions from USAID/Washington. 
2. Proactively communicate developments in Kenya to the East Africa Regional EPT Advisor and the USAID/Global Health to keep them informed of USAID implementing partner, USG agency, Government of Kenya, and other stakeholder activities, plans, and results related to GHSA in Kenya.  
3. Maintain close coordination with USG partner agencies to ensure mutual understanding, coordinated, synergistic, and non-duplicative GHSA plans, activities, results, and reporting for Kenya. 
4. Review project workplans to ensure that plans will contribute to and advance GHSA objectives in Kenya and for consistency with GOK priorities. 
5. Review performance reports to ensure that partners are in compliance with bilateral government agreements and with the performance expectations outlined in their work plan and in their contract/agreement with USAID.
6. Ensure that implementing partners' activities in Kenya are in compliance with all relevant USAID regulations and procedures.
C.  Program Monitoring and Reporting (20%)                                                                                
1. Support development of indicators and performance monitoring plan as it relates to GHSA. Monitor progress according to this plan, including compilation and some analysis of indicators. 
2. Carry out monitoring and evaluation visits to implementation sites to ascertain all quantitative and qualitative data is collected properly and ensure programmatic quality maintained.
3. Monitor implementation progress, ensuring that actions are completed on schedule or adjusted to meet changing conditions, and identifying constraints to activity implementation as well as proposing solutions for their resolution. 
4. Work closely with partners to ensure that program achievements and lessons learned are documented and disseminated to sector representatives. 
5. Work closely with other USG agencies at post to develop, consolidate, and finalize quarterly GHSA reports for submission to the White House, via Embassy/Kenya. 
6. Contribute to preparation of Key USAID Mission Reporting Documents such as semi-annual performance reviews, annual portfolio reviews, and Program Performance Reports as applicable.  
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